Documentation refers to the physical documents produced in the events management process. Documentation includes forms and checklists that capture information on incidents that may occur at an event, safety checks and rosters. Using the documentation of involved stakeholders, feedback loops to lower-level processes can ensure repeat-ability. Documentation should describe the emergent framework of interconnected systems.

Events are unique in operational features and resources, but the bulk of administration through documents are repeatable.

The Head event manager or Secretary should minute all the decisions taken at all stages of planning for the event.

An accident report form should be completed for any significant injury.

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